Terms & Privacy
pixevety Privacy Settings
The Privacy of your Gallery is managed in the Gallery Administration module of those Galleries where you have Administration Access. In the Administration module the following settings are available to you:
- Gallery Settings is where you manage how and if people can Access and view your Gallery, how the Virtual Archivist works in your Gallery and what file types your Gallery can manage.
- Folder Settings is where you set up your Folder/Album structure and manage which Members or Roles can Access and view your Folders.
- People & Members is where you can identify (by name) people/faces and add or edit Members (i.e. name, unique ID and pre-approved connections).
- Media Access/Usage is where you set permissions for how your Content can be Accessed and used thereby controlling what people can see and facilitating communication to others.
- If Consent is activated, Members of your Gallery can communicate with you how they would like Media Access/Usage applied to Content they care about.
- Flagged Assets is where you will find Content that has been automatically restricted from viewing based on a request from another pixevety user or application of the Virtual Archivist.
- Gallery connections is where you manage connections to your Gallery and where you can invite people to your Gallery.
- Roles is where you can see what different Roles you can give to people that have Access your Gallery and where you can customise new Roles (if necessary).
When logged into your account, you can find more information about privacy settings via the Help Centre or by contacting our Customer Support Team using our Live Chat feature (available for Plus Plans only).
A Gallery’s Media Access/Usage module is pivotal in how you manage Privacy. The module allows you to manage privacy at the Content level. This means that, even if your Gallery and its Folders/Albums are Accessible, you can customise your settings in the module to ensure that your Content itself is not visible to people connecting to your Gallery.
The settings in this module control and communicate your Permissions on:
- Media Access: If and/or how Content may be Accessed; and
- Media Usage: If and/or how Content should be used, published or shared.
A Gallery’s Media Access/Usage settings within pixevety are established using one of the 3 default Privacy Categories: STRICT – MINDFUL – OPEN. These are set out in more detail below.
For PLUS & ENTERPRISE Plans, CUSTOM Privacy Category are also available.
Restrictions = General Permissions
Once a Gallery’s Media Access/Usage settings are set, they are visible to you and your Gallery connections under Restrictions on the Content itself whilst in pixevety. These Restrictions represent a General Permission for Access/Usage. You can check these Restrictions/Permissions by:
- Filtering Content in an Album using Restrictions; and/or
- Drilling down into the single image view and reviewing the Restrictions.
Content that is Acquired or Shared by/with others will retain your Gallery’s Media Access AND Usage settings (If your Consent module is turned on).
If the Consent module is purchased, it will retain the Media Usage Settings you selected.
If the Consent module is available for purchase and turned on (i.e. if “Consent required” is ticked within Media Access/Usage) on your Gallery, you are enabling a Member to communicate with you how they would like Media Access/Usage settings applied to Content that includes them.
The Consent module is an add-on that can be purchased within the Administration module (See: Dashboard>Other Products).
References to “Members” includes references to the member’s Authorisers. Authorisers make decisions on behalf of the members (e.g. The child may be a Member in a school’s Gallery and the parent may be the Authoriser for their child).
The Media Access settings enable the Gallery Owner (and a Gallery Member – if the Consent module is activated) to manage who has Access to a Gallery’s Content. This is done by selecting one of the groups listed below and applying it to the Access setting:
- Owner means ONLY Gallery Administrator roles have access to the Member’s images;
- Private means ONLY the Gallery Administrator roles and the primary legal guardian of a Member has access to the Member’s images;
- Community means any pixevety user connected to the Gallery will have access to this member’s images; and
- Anyone means anyone with a pixevety account will have access to this Member’s images user, whether they are connected to the Gallery or not.
|Visibility||Who can see images tagged with this member?||Community||Community||Community|
|Location Tags||Who can see and search images tagged with this member by location tags?||Private||Community||Community|
|People Tags||Who can see and search images tagged with this member by name tags?||Community||Community||Community|
|Printing (private professional)||Who can professionally print images tagged with this member?||Private||Private||Community|
|Download||Who can download images tagged with this member?||Private||Private||Community|
|Acquiring||Who can obtain a copy (acquire or purchase) of images tagged with this member?||Private||Private||Community|
|Sharing||Who can share images tagged with this member?||Private||Private||Community|
A Gallery Owner establishes their community using Folder Settings where they determine Folder Accessibility. Each of a Gallery’s Folders can be made Accessible to ALL people with Access to the Gallery by turning ON the Community Accessible setting. If the Community Accessible setting is turned OFF, the Gallery Owner can narrow their definition of Community and restrict Access to only those Members or Roles they associate with a specific Folder.
IMPORTANT: This means that each Folder can be configured to limit which users have Access and therefore who the Community is may vary by Folder.
When establishing settings, the Gallery Owner is encouraged to provide more information on a setting (e.g. define in more detail their Usage settings for Access and Publishing) using the “Additional Details” free text field. This is especially the case when the Consent module is activated and a Member may wish to understand more clearly what the Gallery Owner intends with a setting.
IMPORTANT: Consent is better when informed and more effective when more information is provided under “Additional Details”.
Consent can be used to restrict Access to Content including a Member. A Member can do this by selecting the Private setting when submitting their Consent. Connections who have Access to a Folder would then not be able to see the restricted Content within it.
NOTE: A Member cannot submit Consent that is more ‘open’ than the Gallery’s settings (e.g. If the Gallery’s Consent is ‘Private’ and the Member selects ‘Community’, the setting will remain as ‘Private’). In other words, in this case, the Gallery’s setting overrides the Member’s Consent.
Download, Acquisition & Sharing
Your Access / Usage settings are retained when Content is Acquired or shared WITHIN pixevety. Remember, your Access/Usage settings are visible in Restrictions on the Content itself (either when filtering or in the single image view). This allows others to check what your wishes are and uphold their agreement to the pixevety pledge.
When Content is downloaded or shared with a non-pixevety user, these settings are no longer visible (i.e. the Content is not on pixevety), they will not have agreed to the pixevety pledge and you may lose control of your Content. If this is something that concerns you, you can limit Download and Acquisition to Private by selecting the STRICT or using the CUSTOM privacy category.
Usage & Publishing
The Usage & Publishing settings enable the Gallery Owner (and a Gallery Member – if Consent is activated) to indicate “Yes” or “No” to usage and publishing of Content within the Gallery. It outlines both:
(i) How the Gallery Owner will use, publish and/or share images in their Gallery; and
(ii) How the Gallery Owner and/or Member would like others with Access to use, publish and/or share images in their Gallery.
Tags refer to name and location tags that identify a person or a location. You can select “with tags” or “without tags” to help refine your selection further.
|Internal Publishing||Images tagged with this member can be used in printed and digital publications owned and distributed by the Gallery Owner||Yes (with Tags)||Yes (with Tags)||Yes (with Tags)|
|Community Publishing||Images tagged with this member can be used in printed and digital publications shared with the Gallery Owner’s Community (as defined in Additional Details)||No||Yes (with Tags)||Yes (with Tags)|
|External Publishing||Images tagged with this member can be used in public printed and digital publications by the Gallery Owner||No||Yes (without Tags)||Yes (with Tags)|
|Publishing on Social Media||Images tagged with this member can be posted and shared on social media feeds owned by the Gallery Owner||No||Yes (without Tags)||Yes (with Tags)|
|Marketing||Images tagged with this member can be used by the Gallery Owner for promotional and marketing purposes (see Additional Details for licensing duration)||No||Yes (without Tags)||Yes (with Tags)|
|Commercial Use||Images tagged with this member can be used by the Gallery Owner for revenue and fundraising purposes (see Additional Details for licensing duration)||No||Yes (without Tags)||Yes (with Tags)|
The above settings are targeted at organisations (e.g. schools, sporting clubs), but can also be applied to individual galleries. For both organisations and individuals, it is recommended that additional details are provided about the Content an organisation/individual intends to publish and how they intend to do so (e.g. via social media).